Education Sector Accounting · $600 / month
Financial Reports Your
Board Actually Needs
Monthly accounting built around how schools receive, allocate, and report on money — not how a standard business does. Program-level results, separated funds, and formatted reports ready for board meetings and administrative review.
What This Delivers
A financial picture that actually reflects your school
Each month, your organization produces financial activity across multiple programs, revenue types, and fund categories. The challenge is turning that into something your board can read in a meeting, your accreditor can review, and your administrator can act on — all from the same document cycle.
This service handles that end-to-end. Program costs are allocated correctly. Tuition and grant revenue are tracked separately. Operating results are presented by department or program rather than as a single organizational total. Reports arrive on a regular schedule, in formats matched to your stakeholders.
Organizations working with Oxebridge on this service tend to find that the conversation with their board changes — from explaining the numbers to discussing what to do about them.
Understanding the Challenge
General accounting software wasn't designed for how schools work
Revenue arrives in layers
Tuition, grants, donations, and program fees all arrive under different conditions and with different reporting obligations. Standard accounting packages merge them together. Your board wants to see them separately — and your auditors may require it.
Costs run across programs
A teacher might split time between three programs. Facilities serve the whole institution. Software is shared. Allocating these costs correctly across departments takes configuration that most off-the-shelf setups skip entirely — and that gap shows up in board reports as noise.
Reports require reformatting
What your accounting software exports and what your board or accreditor wants to read are rarely the same document. Someone on staff ends up reformatting the data each month — a task that takes time and introduces error when done manually.
In-house capacity is stretched
Schools at the $250K–$5M budget level often can't justify a full-time controller — but they still need monthly reporting, proper fund accounting, and documentation ready for external review. The gap between what's needed and what's available is where problems accumulate quietly.
The Approach
Accounting configured for educational financial structures
This service starts with your specific financial structure — how your programs are organized, what your revenue sources look like, and what reporting your board and any external bodies require. The chart of accounts and fund categories are configured around that before any monthly work begins.
Monthly reporting covers operating results by program or department, tuition and grant revenue tracked separately, and scholarship or restricted fund activity presented distinctly from operating accounts. Reports are structured to move directly into board packets without reformatting by staff.
The engagement is designed for educational organizations with annual budgets between $250K and $5M — large enough to have real accounting complexity, small enough that a full in-house accounting function isn't cost-effective.
Working Together
What the engagement looks like in practice
Financial Structure Review
We review your current accounts, programs, revenue sources, and what your board and stakeholders currently receive. Nothing is assumed — we map what you have.
Account Configuration
Chart of accounts and fund classifications are set up to match your programs, obligations, and reporting formats. This is done once, adjusted as your organization evolves.
Monthly Reporting Cycle
Reports are produced and delivered each month on the schedule you need — formatted for your board meeting, your administrator's desk, and external review as required.
Ongoing Access
Questions during the month, mid-year adjustments, compliance documentation — handled as part of the relationship without separate billing for routine correspondence.
Investment
$600 per month
A monthly retainer that covers the full accounting cycle — setup, monthly reporting, and ongoing support. No project fees for routine work, no billing by the hour for questions that come up during the month.
For organizations at the $250K–$5M budget level, this is typically a fraction of what a part-time bookkeeper costs — and it covers a significantly broader scope of financial reporting work.
If your organization manages scholarship funds alongside general operations, the Scholarship & Financial Aid Tracking service can be added alongside this one for $350/month.
What's Included
- Initial financial structure review and account configuration
- Monthly bookkeeping and reconciliation
- Program-based cost allocation and reporting
- Tuition and grant revenue tracking by category
- Monthly financial reports formatted for board review
- Separate departmental or program-level operating results
- Compliance and accreditation-support documentation as needed
- Ongoing support for questions, adjustments, and routine correspondence
How It Works
A methodology built around education finance
This service is calibrated to the scale of private schools, tutoring centers, and educational organizations — not enterprise-level institutions or single-person operations.
Reports are delivered on a consistent monthly schedule. Board packets, program summaries, and fund activity — all in the same cycle, not assembled separately under pressure.
The initial review and account configuration typically takes three to four weeks depending on the complexity of your current financial records and program structure.
What Progress Looks Like
Within the first reporting cycle, the primary shift most organizations notice is that board members stop asking the accounting team to explain the numbers and start engaging with what the numbers mean for decisions ahead.
Over subsequent months, the administrative time spent preparing and reformatting financial data typically decreases, and the documentation available for compliance, grant reporting, or accreditation review becomes more organized and accessible.
Our Commitment
We start with a conversation, not a contract
Before any engagement begins, we spend time understanding your organization's financial structure, your current reporting process, and what you actually need from an accounting service. That conversation is without obligation.
If the fit isn't clear — for either side — we'll say so. An engagement that doesn't match your organization's needs doesn't serve anyone well, and we'd rather spend the time in the initial conversation than work through a misalignment once the engagement is underway.
Monthly engagements operate on a month-to-month basis after the initial setup. If your situation changes or the engagement isn't delivering what you expected, you can step back without a long-term penalty.
Getting Started
A straightforward path from here
Reach Out
Send us a note through the contact form with a brief description of your organization and what you're working on. No detailed intake forms, just a starting point.
Initial Discussion
We'll follow up to understand your current financial structure and reporting needs. This is a conversation, not an assessment — it helps us determine whether there's a useful fit.
Engagement Begins
If we proceed, setup takes three to four weeks. The first monthly report typically follows shortly after — and from that point, the cycle runs on schedule without requiring your team to manage it.
Education Sector Accounting
If your board meetings spend time explaining the numbers, that's worth changing
Reach out to start the conversation about whether this service is a useful fit for your organization. We're available to discuss what's involved and what the engagement would look like in practice.
Start the ConversationOther Services
Explore what else Oxebridge offers
Monthly Service
Scholarship & Financial Aid Tracking
Dedicated accounting for scholarship funds and financial aid programs — fund-by-fund tracking, disbursement records, and reporting for donors and compliance documentation.
Project Service
Accreditation Financial Documentation
Financial reports and supporting schedules prepared to accrediting body specifications. Viability assessments, compiled statements, and narrative analysis for accreditation cycles.